To list tasks that are day specific, but are not time specific on that day. To list ad hoc tasks that are not time or day specific, tasks you want to work on opportunistically, when you can get to them. To mark upcoming milestones and events, or to plan out multi-step projects. 
As a way to emphasize the deadline of a task that may also be on your task list (more on that below). To set aside general task time during the day, during which you will work off your Outlook Tasks list. To block out large chunks of time for longer-term project work, and for travel. To block out time- and duration- specific occurrences like meetings or events these are your appointments. 
When to use the Calendar for tasks and activities: And I see people using the Calendar for many cases where I think the Tasks list would be much better.īut there are good times to use the Calendar for tasks too, so let’s discuss this. Which should you use to list actions, the Outlook Calendar or the Outlook Tasks list? When should you use each?
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